Key Dinner and Dance Event Elements for Company Dinners in Singapore - Electric Dreamz

DINNER AND DANCE EVENT COMPANY - SINGAPORE

TIPS ON BUDGETING FOR COMPANY DINNER

Have you ever been involved in your dinner and dance organising committee?

What were the main issues you faced in planning for your company dinner and dance event?

Did you receive quotations for your annual company D&D from dinner and dance event companies in Singapore that were according to your requirements?

Was this a question that you got asked the most?

Here are the basics and useful tips on how to budget for a company dinner and dance which you will find helpful towards planning you next company dinner in Singapore.

DINNER AND DANCE VENUE

The first step to planning for a dinner and dance in Singapore in to decide on a company dinner and dance venue. There are many awesome venues in Singapore offering attractive dinner and dance packages, including a wide variety of delicious food selection options.



Before contacting a dinner and dance venue for quotation, it is a good idea to understand how much your company is looking at to spend per person and what are the special food requirements that have to be met.

For example:

• if Muslim halal food is required, and if, the halal certification needs to be submitted
• the number of halal tables required for your Muslim staff
• if this is a sit-in or buffer style dining
• if there will be alcoholic drinks required
• if your company will be engaging an external source
• if your company will be including LED screens or projectors & screens from an external source

Here is a blog on LED Wall & Projector and Screen:

Low Rental Cost, Reliable Service, Quality LED Wall Rental Service

Why is it necessary to update the dinner and dance venue that you will be engaging an external source, either an AV rental or event company for your dinner and dance audio visual requirements?

This is due to several factors, which include:

1. The dinner and dance venue has to ensure that the space is sufficient to sit all your guests comfortably with the LED screen or projector and screen included.
2. External AV rentals and event companies have to engage a LEW (Licensed Electrical Worker) and include a DB box for their power source.

What is the usual number of pax per table at venues in Singapore?

It is usually 10 pax per table, however, there are some event venues that have an 8 pax per table sitting arrangement.

Is an event company able to acquire and recommend a suitable dinner and dance venue for our company dinner and dance event?

Yes, event companies work closely with their event venue partners and are able to recommend the right-fit dinner and dance venue for your company dinner and dance. However, for event companies to do so, they will need to know the estimated budget your company has set aside for this company event.

What are the other benefits to engaging event companies to source for the dinner and dance venue?

Event companies in Singapore, through their extensive event venue knowledge is able to understand your requirements, source for the most suitable venue and effectively communicate your requirements to acquire the best possible and right-fit event venue, food and drinks quotes from event venues.

Event companies can recommend based on more unique requirements that you may have, such as, sourcing an event venue that has the convenience of public transportation for your guests.

This will allow you to receive a suitable right-fit dinner and dance venue quote according to your budget and requirements.

Important Note:
It is advisable to book and confirm your dinner and dance venue at least 3 months before your event as event venues work on 'first come, first served basis'. As such, dinner and dance event venue sourcing should begin minimum of 4-5 months before event day.

Read more about event venues at:

Awesome Event Venues
Electric Dreamz Event Venues Page

DINNER AND DANCE EVENT PACKAGE

After deciding on a dinner and dance venue for your company dinner and dance event, the next step is to decide on what event elements to include for your company event. The basic items that you should consider to include are:

Professional Emcee

An emcee or event host is the first item that should be included in your company dinner and dance package. The choice of selection for a professional emcee is directly dependent on your company dinner and dance event budget.

The cost of engaging a professional emcee varies according to your requirements. A well-known professional local emcee costs a lot more. An emcee will usually entertain your guests by playing engaging games and giving out game prizes for the most active participants.

Important Note:
It is advisable to book your event emcee at least about 2 months before event day, as it is subject to availability and a delay in confirming your emcee might leave you in a position where your preferred emcee is unavailable as he or she is already booked for another event on that day.

Sound System & Deejay

A deejay and sound system are also important event elements to include for your company dinner and dance event. The cost of the sound system rental and deejay hire package is dependent on the number of guests that are expected to attend your company dinner.

For example, if the expected number of guests attending is about 100 pax, then 2 speakers are sufficient to meet your event sound requirements, however if for a higher number of guests, more speakers will be required which increases the sound system rental package cost.

Here is an interesting read on sound systems:

5 Important Points To Understanding PA System Requirements

Event Lighting

Event lighting should be included to brighten up and enhance the stage performances. Event lighting go a long way to create a festive mood and the lighting programmer works closely with the deejay to create synchronised lighting effects that create an awesome immersive environment for your guests! To further enhance the atmosphere, you may also consider including ambience lighting for your event.

Here is a good read on event lighting:

3 Important Things To Guarantee Awesome Lighting Effects

Event Decoration

The most basic decoration that you should include for a dinner and dance event is a customised and designed event banner or event stage backdrop. These are usually be put up at the stage background area. For an additional budget, to create and even more immersive environment for guests, you can consider including beautifully designed themed decoration and props for your event.

Pre-event Activity

A pre-event activity allows for arriving guests to have some fun and get into the mood before the dinner and dance event starts. There are many pre-event activity choices, which include, roving magicians, roving performers, game stalls, snack stalls and even theme related per-event activities.

The most common choice for a pre-event activity is an event photo booth. A photo booth is a great choice mainly because of 2 main points:

1. Photos capture all those memories which you can look back and reminiscence on in the future
2. Sets the happy and fun mood with all those funny, imaginative poses made during the photo-taking session

Here is all you need to know about photo booths:

All about photo booths!

Dinner and Dance Themes

Finally, decide on a dinner and dance theme for your company dinner and dance. Dinner and dance themes, can be discussed and finalised after confirming the event company that you will hire for your company dinners. There are lots of exciting and interesting dinner and dance theme options to choose from.

Image from http://3d-gif-animations.blogspot.sg/2012/02/gif-animated-carnival-confetti-mardi.html

Here is a blog by Donna Daniels, a well-known professional emcee in Singapore, with many popular and exciting dinner and dance themes titled:

Choose The Best Dinner and Dance Theme

Professional Photographer & Videographer

To capture all those sweet memories, a photographer and videographer should be included for your company dinner and dance events. After the event, all photos and video footage will be provided for your company. You may even request for a photo montage!



These are the recommended basic dinner and dance event elements that can be included for your company dinner and dance.

What are other dinner and dance elements that I can consider to include for my dinner and dance?

Event Entertainment

For an additional budget, including dinner and dance event entertainment is recommended. Entertainment can include, musical acts, LED light shows, fire breathers, a stand-up comedian and even a snake dance! For grand dinner and dances and for company milestone anniversary dinner and dances, you can even include famous professional international entertainers for your event!

LED Wall and Projector & Screen

LED wall and projectors allow you to make your event even more grand and provide an even more immersive environment for your guests. You can show company history videos and event live feeds.

ABOUT ELECTRIC DREAMZ

Electric Dreamz is a low cost, professional and reliable one stop quality solution event company in Singapore who can cater to all your dinner and dance event needs.

Here is a blog on what we offer as a D&D Organiser in Singapore:

Themes, Pre-event Activities, Venue, Entertainment, Door Gifts - Unique & Fresh Ideas

Team Building Element - Incorporated Into Company D&D Event Package

Electric Dreamz can now include an optional innovative new dinner and dance event element that incorporates a fun and exciting team building activity into your dinner and dance package. This is an activity that is both a team building activity and a way to create interest and get all invited guests looking forward to the company dinner and dance event!

Read about it here (look for Electric Dreamz Special):

7 Key Dinner & Dance Key Elements For Creating Awesome and Immersive Experiences For Your Guests

Are you looking for a dinner and dance organiser in Singapore?

Contact us for a non-obligatory discussion or for a dinner and dance event requirement through email at assif@electricdreamz.com or phone at +6585860502. Alternatively, please visit our dinner and dance page for more information on our dinner and dance services.

At Electric Dreamz we are guided by 3 core values which are:

"Transparency"

"Integrity"

"Professionalism"

Thanks for the kind read and have a great week!

Best Dinner and Dance Theme Ideas: 7 Key Dinner and Dance Themed Elements for Creating Awesome and Immersive Dinner Dance Experiences | Electric Dreamz | Singapore

Best Dinner and Dance Theme Ideas

7 Key Dinner and Dance Theme Elements For Creating Awesome and Immersive Experiences For Your Guests

Electric Dreamz is an event company which always goes the extra mile to create an event experience that will leave our clients and their guests with lasting impressions.

What is our secret?

We call it the X-Factor!

A combination of different sets of skills in a team of passionate, experienced and skilled individuals who come together to come up with unique, fresh awesome ideas, and, to follow through meticulously to ensure perfect delivery and execution right to the very end of the event.

Here are 7 Dinner and Dance and Birthday Party event elements to apply a chosen theme to provide an absolutely incredible immersive experience for guests.

DINNER AND DANCE PUBLICITY ITEMS

Dinner and Dance Invitations

Dinner and Dance Posters

Dinner and Dance Animated Video Invitations

The choice of themed designs for dinner and dance publicity material is important as these are the first items seen by your invited guests and have to be attractive and eye-catchy. It sparks that excitement and mood that your guest will carry into the venue on the day of the event with great expectations and excitement. 

It is our job to ensure our designs can create that level of excitement and interest. One of the ways we do it is to conduct spot surveys at random with a minimum of 20 to 30 individuals and get their feedback. 

We only submit designs to clients when we are 100% certain the designs will be catchy and attractive for guests. Another way is to actually go with animated video invitations. 

These dinner and dance invitation videos are less than 1 minute in duration and there is more flexibility to show many different exciting items that have been planned for them at the dinner and dance. 

These videos are also a great way to show what would be the preferred attire or costumes for the dinner and dance, remind and encourage them to dress as advised to truly enjoy an immersive experience.

For more on event video invitations and dinner and dance video invites.

DINNER & DANCE THEME | MASQUERADE

DINNER AND DANCE DECORATION

Dinner and Dance Stage Backdrops

Dinner and Dance Banners

D&D Themed Balloons, Props & Cutouts

One of the key areas to apply selected theme is for the dinner and dance decorations. It is essential that the right designs are chosen for the dinner and dance stage backdrops (should be similar to the publicity material designs but can also vary slightly depending on client preferences. 

An additional design will cost extra for the design works so sticking to the same design might not be a bad idea at all! For any themes selected, balloon decorations do add to that festive and fun mood. 

Although normally preferred for birthday parties, dinner and dance events do include balloon decorations at the entrance and stage (especially if an event banner has been included instead of a backdrop). 

To give an idea of the meticulous attention to detail that takes place, here is an example of the colours that were researched and chosen for the Back to the 80s Retro theme:

DINNER & DANCE THEME | RETRO

For more on dinner and dance event decoration in Singapore.

DINNER AND DANCE PRE-EVENT ACTIVITIES

Dinner and Dance Photo Booth

Dinner and Dance Photo Booth Props

A photo booth is the most popular pre-event activity chosen by clients for their corporate dinner and dance and is a popular selection for birthday parties too. 

For a higher budget event, a photo booth can be customised designed according to selected dinner and dance themes. However, to save costs, a beautiful rented photo booth that is not themed designed still be included with the inclusion of themed props that guests can wear or hold and pose during their photo-taking sessions. 

Awesome themed photos can be produced and guests will have lots of fun and laughter trying out these props and posing for camera. 

Our professional photo-booth supplier even provides 'Pose Guidebooks' for guests to look at and try to follow for the photo-taking sessions. 

The latest attractive item that our photo booth supplier has included in this package are instant photo magnet. This can be a door gift that is also an awesome memorabilia item for events!

These can be awesome door gifts and the theme can be easily incorporated into the design and layout. 

In fact, there is a wide variety of pre-event choices to match and relate to any theme selected by clients for their dinner and dance events in Singapore.

DOOR GIFTS | PRE-EVENT ACTIVITIES

DINNER & DANCE | CORPORATE EVENTS | BIRTHDAY PARTIES

For more on dinner and dance pre-event activities and the 4 types of photo booths types and services available in Singapore.

DINNER AND DANCE DRESS CODE

Dinner and Dance Themed Costumes

Dinner and Dance Themed Dressing

One of the most challenging task is encouraging guests to dress in their best themed costumes and attires. There are many reasons for this to happen and one of which is the lack of information and lack of familiarity with the theme. 

To overcome this, the message must be passed across clearly and effectively on the chosen theme and what kind of costumes and attire would be ideal for the dinner and dance event. 

This can be included in the invitation cards by including a website link that sell these items or point to a website that is based on the chosen theme for guests to get an idea of what the theme is all about. 

Another reason could be that there is a lack of interest and this can be overcome by producing more fun and catchy invitations for your guests. 

An animated event video invitation is a good way to achieve this as event video invitations can be made fun and catchy and sparks that interest that was lacking.

For a list of exciting dinner and dance theme options.

EVENT DOOR GIFTS

Dinner and Dance Themed Door Gifts

Door Gifts are probably one of the most difficult items to decide on as you do not want a door gift that is common and does not relate to the theme, and at the same time, you have a budget constraint that does not allow you to go for a more appropriate themed event door gift. 

If you could not find what you were looking for or it was over the budget, another way to get around this issue is by selecting an item that allows you to include themed artwork or print work. 

The themed design can be modified until it gives the door gift a stunning look, and there you have it, a low cost, themed door gift! 

An example of an awesome matching themed item for 'Back to the 80s' retro theme.

RUBIK'S CUBE | DOOR GIFTS

Released In May 1980

(This sure brings back memories!)

EVENT ENTERTAINMENT

Dinner and Dance Entertainment

Dinner and Dance Emcees

The highlight of any corporate dinner and dance event is the event entertainment that has been engaged for them. 

Electric Dreamz works closely with professional and experienced Emcees to produce games that relate to the theme. 

Our recommended Emcees are always keen and full of ideas to match their games with the dinner and dance themes that have been selected. 

As for other entertainment, we always try as far as possible to match to the theme, however, so as not to affect the quality of entertainment, this is one area that we do not insist on themed related segments, for example, we will not insist on a comedian to prepare a script based on the theme, however, sometimes they could already have an idea from a previous experience or event and will be able to put on a themed related show.

For a wide variety and exciting list of dinner and dance event entertainment options in Singapore. 

ELECTRIC DREAMZ SPECIAL

Electric Dreamz believes that to set the festive mood and to spark an interest in colleagues and friends for the dinner and dance, starting it from the office at least a week prior to the dinner and dance is effective and helps create a happy work environment too! 

We can propose a theme related idea that would set a fun and festive mood to carry over to the dinner and dance days later and it promotes a happy environment with happy employees. 

Attractive prizes for the activities proposed will be given out at the dinner and dance. Here is a video on 'Happy Environment With Happy Employees'.

Hope that you have found this Dinner and Dance Blog informative and useful. 

Should you have any requirements for your dinner and dance, please feel free to contact us for a non-obligatory discussion or for a proposal and quotation. 

Call us at +65 8586 0502, email us at assif@electricdreamz.com or request a quotation and proposal from us through our online quote request form.

For a further read on what we offer as dinner and dance organizers in Singapore, please visit our dinner and dance event company page or please visit our site to know more about us and our event company.

Here are more dinner and dance related blogs by us:

Party Elements We Include For Birthdays and as Dinner and Dance Organizers in Singapore

Why Electric Dreamz is the Right Event Company for your next Event

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